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You can use Local Security Policy on stand-alone computers to designate one or more users, typically Administrator accounts, as data recovery agents. These data recovery agents (DRAs) are issued recovery certificates with public and private keys that are used for EFS data recovery operations. The default design for the EFS recovery policy is different in Windows XP Professional than it was in Windows 2000 Professional. In Windows XP Professional, stand-alone computers do not have a default DRA, but Microsoft strongly recommends that all environments have at least one designated DRA. In a Windows 2000 environment, if an administrator attempts to configure an EFS recovery policy with no recovery agent certificates, EFS is automatically disabled. In a Windows XP Professional environment, the same action allows users to encrypt files without a DRA. In a mixed environment, an empty EFS recovery policy turns off EFS on Windows 2000 computers, but eliminates the requirement for a DRA only on Windows XP Professional computers. When a domain user logs on at a domain computer that is within the scope of the EFS recovery policy, all DRA certificates are cached in the computer s certificate store. This means that EFS on every domain computer can easily access and use the DRA s public key (or multiple public keys if multiple DRAs are designated). On computers where an EFS recovery policy is in effect, every encrypted file contains at least one data recovery field, in which the file s FEK is encrypted by using the DRA s public key and stored. By using the associated private key, any designated DRA can decrypt any encrypted file within the scope of the EFS recovery policy. Warning

The private key for a DRA must be located on the computer where recovery operations are to be conducted.

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Because each DRA has a distinct private key that can decrypt a file s FEK, data recovery discloses only the encrypted data, not the private keys of any user other than the DRA. A private key for recovery cannot decrypt the data decryption field (DDF). If there are multiple recovery agent accounts, each private key for recovery decrypts only its own data recovery field (DRF) and no other. Thus, there is no danger that an unauthorized recovery agent account can access information from the file that enables access to other files. Note

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It is best not to encrypt files when you are logged on with a DRA account. The effectiveness of EFS recovery is compromised if a file s creator is both the user and the recovery agent.

For more information about encrypted file recovery, see Windows XP Professional Help and Support Center.

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Part III:

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For more information about how to change EFS recovery policy for the local computer, see Windows XP Professional Help and Support Center and Configuring Data Recovery Policy in a Stand-Alone Environment later in this chapter.

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When designating DRAs for your files, it is important to keep the following considerations in mind: 1 Files are more secure, but less recoverable, if only one person can decrypt them If you choose not to designate any DRAs, be sure that user profiles are backed up regularly The user s private key, without which the file cannot be decrypted, is stored in the user profile Additionally, because users can have multiple profiles on multiple computers or might have a roaming profile, be sure that all profiles are being backed up This is especially true for notebook computers If the user logs on with a local account and encrypts a file, the private key for that transaction is contained in the user profile for the local account, not the user s domain account profile.

The most effective way for users to ensure access to encrypted files is to export their EFS certificates and private keys For more information about exporting EFS certificates and keys, see Exporting and Importing EFS and DRA Certificates and Private Keys later in this chapter 2 Files are less secure, but more recoverable, if more than one person can decrypt them If you want the ability to recover encrypted files, designate one or more DRAs by using the EFS recovery policy 3 For more flexible EFS recovery management, consider issuing EFS recovery certificates to designated recovery agent accounts in addition to the default Administrator account Also, legal or corporate policy might require that the recovery agent account be different from the domain Administrator account.

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You can also configure EFS recovery policy for portable computers to use the same recovery agent certificates, whether the computers are connected to domains or are operated as stand-alone computers 4 EFS is normally used to encrypt user data files Application files (for example, exe, dll, ini files) are rarely encrypted If computers are configured to use System Restore as part of recovery policy, application files are saved at restore points These files can then be restored to return the system to a previous state If application files that System Restore is monitoring are encrypted, it is important to note the following expected results of restoration:.

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